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Six systems, recorded end to end.

Press play on any of these and watch the whole thing happen — the message arriving, the agent deciding, the row appearing in the sheet, the appointment landing on the calendar.

Everything below is a working system, recorded end to end on live accounts — no mockups, no edited screens. Any of them can be adapted to your business, and anything not on this list can be built as a custom workflow around the way you already work.

Real estate

Property enquiry agent

The most complete of the six. It runs on a property agency's WhatsApp number and takes a cold enquiry all the way to a booked viewing, with the sales team already briefed.

WhatsApp Cloud APIn8nOpenAIGoogle SheetsGoogle CalendarGmail
  1. Buyer messages and picks what they want: find a property, book a viewing, check upcoming viewings, or reschedule and cancel
  2. Agent collects the requirements in conversation — name, email, property type, area, bedrooms, budget and buying timeline
  3. The lead is written to Google Sheets as one clean row
  4. The viewing is booked on Google Calendar and confirmed back in the chat
  5. A confirmation email goes out to the client
  6. The sales team is notified, with the AI's assessment of how serious the lead is
Clinics

Voice agent on the clinic line

This one answers the phone and talks. A caller rings a dental clinic, has an ordinary spoken conversation, and hangs up with the appointment already on the calendar.

Voice AIn8nGoogle SheetsGoogle Calendar
  1. The agent picks up the call and greets the caller as the clinic
  2. It asks for the caller's details and what they need the appointment for
  3. It offers a time and confirms the one the caller chooses
  4. The caller's details are saved to Google Sheets
  5. The appointment appears on the clinic's Google Calendar before the call ends
Clinics

Doctor appointment agent on WhatsApp

Patients manage their own appointments over WhatsApp instead of calling reception. Returning patients and new patients follow different paths, and the clinic calendar stays the one place that's true.

WhatsApp Cloud APIn8nGoogle CalendarGoogle Sheets
  1. Patient messages the clinic and chooses: new booking, upcoming bookings, reschedule or cancel
  2. Returning patients pick their existing profile from the list
  3. New patients are added with their name, age and gender
  4. The agent confirms the appointment and writes it to the clinic calendar
  5. Reschedules and cancellations release the slot without anyone touching it
Back office

Invoice processing agent

Watches a folder and handles whatever lands in it. Nobody opens the file, retypes the total, or files it anywhere — the invoice arrives and the row appears.

n8nGoogle DriveOpenAIGoogle Sheets
  1. A new invoice lands in Google Drive and starts the flow
  2. The file is downloaded and its type is checked, so PDFs and photos take the right path
  3. AI reads the document and pulls out the details that matter
  4. The extracted data is appended to the accounts sheet as structured fields
  5. Every run is logged, so a failure shows up instead of disappearing
Back office

Gmail assistant

Goes through the inbox before you do. By the time you open Gmail, the routine mail has been read, sorted and answered in draft — you're editing rather than writing.

n8nGmailOpenAIGoogle Sheets
  1. New mail arriving triggers the assistant
  2. AI reads the message and works out what kind of email it is
  3. Routine enquiries get a reply drafted and ready for approval
  4. Attachments are pulled out and filed where they belong
  5. Anything that genuinely needs a person is flagged rather than answered
Real estate

Form to qualified lead

A property enquiry form that does more than collect answers. The AI reads what was submitted, decides how strong the lead is, and sends it onward accordingly.

n8nOpenAIGoogle SheetsGmail
  1. Visitor fills in the enquiry form: name, phone, email and property budget
  2. The submission is captured and written straight to Google Sheets
  3. AI reviews the answers and judges whether this is a serious lead
  4. Strong leads are pushed to the sales team with that assessment attached
  5. The customer gets an acknowledgement without anyone sending it

Not on this list? It still gets built.

These six are examples, not a menu. Most of the work I do is a custom workflow designed around one specific business and the way it already runs.

Built around your process

Your business doesn't work like anyone else's. The flow gets designed from how enquiries actually reach you and what has to happen next — not from a template.

Connected to the tools you use

Whatever you already run on — your CRM, sheets, inbox, calendar, phone system, booking software — the workflow connects to it instead of replacing it.

Changed as the business changes

A custom workflow isn't finished at handover. When a rule changes, a new case appears or you add a service, the flow gets updated to match.

Want one of these running on your business?

Book a free consultation call. Tell me how enquiries reach you today, and I'll tell you which of these fits — or whether something else would serve you better.

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contact@muhammadrizwanai.com +92 328 8544570 Pricing is quoted per project, based on your workflow